Live Inventory: Every Count, Every Change, the Moment It Happens
Inventory in APB360 is now live. When someone receives a delivery, issues ammunition to an officer or records a range day, every screen showing that item updates on its own — counts, charts and tables — and the change is written into a permanent history that says who made it, why, and where the units came from and went.
A History You Can Trust
Every change to a unit count is now recorded as a movement: the item, each location or person it touched, the count before and after, the reason, the note and the person who made it. A transfer is one entry with both sides — minus ten at the armory, plus ten with the officer — so you can follow units from where they were to where they went. Negative counts are shown rather than hidden, because when consumption recorded at the range runs ahead of stock, that is exactly the thing a supervisor needs to see.
Quantity over time — every non-serialized item now has a graph of units on hand for any date range, with the location and employee split, and a list of its latest changes
Live everywhere it appears — inventory reports, item pages and open adjustment windows update as soon as a change is saved, by anyone, on any device
Reasons, not guesses — procured, issued, returned, consumed, used in qualification, physical count, lost or stolen, destroyed and more
Adjusting a Count Takes Seconds
The old quantity pop-up is gone. The new Adjust Inventory panel shows the live count at that location and who changed it last, then lets you add, remove or set a physical count, with a preview of the result before you save. Choose a reason, add a note, and optionally certify the count in the same step. If someone else changes the count while you have the panel open, it tells you and applies your change to the new number — nobody’s work is overwritten. It works the same on a phone as at a desk.
The item page has been rebuilt around it: stock by location with an adjust button on every row, a clear summary of units at locations and with employees, the transfer form, and a deliberate, confirmed button for hiding an item so it cannot be done by accident.
Reports Built for Large Inventories
Inventory reporting, the 360° employee profile, item pages, the A&D transaction trace and the inventory expiration report now page, sort and search on the server. Agencies with thousands of items get the first page instantly, and search covers every record rather than only the rows already loaded. Wide tables scroll inside their own box instead of stretching the page, and every report works on a phone.
Qualification Analytics, Rebuilt
The Qualification Analytics Review has a new layout with per-course charts, summary figures and a qualification date range that filters the charts and the activity table together. It also now includes qualifications recorded with more than one instructor, which the previous version left out, and it excludes scores that have been disabled. The 360° profile gained the same date range for its performance-by-course charts and qualification records.
For Developers
The APB360 API now publishes inventory movements in real time. Subscribe to your organization’s inventory topic to receive each change as it is committed. Documentation is at api-next.apb360.com.
All of this is available to existing customers at no additional cost. Questions? Email sales@apb360.com or call 251-677-7978.
Know Who Signed In — and Who Is Falling Behind on Qualifications
Two new reports are live in APB360: a sign-in audit trail, and qualification scoring by threshold. Both answer questions that agencies and compliance officers ask constantly and that most systems make surprisingly hard: who had access to this record, and who is below standard right now.
The Login Audit Report
APB360 now records every sign-in and sign-out as its own permanent entry — the account, the date and time in your organization’s local time, the network address the session came from, and the device used. Entries are written once and are never rewritten or overwritten by later activity, so the trail reflects what actually happened rather than the last time a record was touched.
Filter by user and date range — the whole organization over a month, or one person over a year
Sortable and searchable — the report opens on the last seven days and sorts newest first
Exportable — copy, CSV, Excel, PDF or print, for an auditor who wants the evidence in their own hands
Restricted by design — only master-level administrators can open it. Sign-in addresses are not something every account should be able to read.
It matters most when a question is asked after the fact. Who was signed in when that disposition was recorded? Did a departing employee’s account go quiet when their access was removed? Is anyone signing in from somewhere they should not be, or at hours that do not fit their shift? Those are easy questions to answer with a dated trail and nearly impossible without one.
The Qualification Score Threshold Report
Pick a qualification course, a score and a condition — at or above, above, at or below, below — with an optional date range. The report returns the people who meet it, with the score, pass or fail, the date and the location.
The important detail is which attempt it uses. The report takes each person’s most recent scored attempt at that course and only then applies your threshold. An older passing score can never hide a newer failing one. That is the difference between a list you can act on and a list that quietly reassures you.
Build a remediation list — everyone whose latest score is below the cutoff, ready before an annual review
Check a window — narrow to a date range to see where a unit stood during a specific quarter
Retired courses still report — a course can be closed to new qualifications and keep its history
Current roster only — retired personnel are left out, so the list is people you can actually schedule
Both reports are available to existing customers at no additional cost. Questions about enabling them for your organization? Email sales@apb360.com or call 251-677-7978.
Scan, Tag and Crate From the Floor: APB360’s Mobile Asset API
The API behind APB360’s mobile scanning work is live and documented in the developer portal. It covers the full field workflow — scan a tag and learn what it is, register new assets, bind tags, pack items into cases, and record events — so inventory happens where the equipment is instead of on a clipboard that gets typed up later.
Tags With a Life Cycle
A tag is no longer either printed or not. Each one moves through Minted, Pending Print, Printed and Re-Printed, and every change is logged. A damaged tag that gets reprinted is visibly a reprint rather than an indistinguishable duplicate, and the current status travels with the tag everywhere it is looked up.
Cases That Hold Real Things
A case is a container with contents, not a packing list of what someone ought to receive. One case can hold a rifle and forty magazines together, with quantities for the items that carry no serial of their own.
Each case gets a short code in the form case- plus six characters, unique across every organization on the platform. The characters i, l, o and u are deliberately left out, because codes get read aloud over a radio and typed by someone wearing gloves. Lookups ignore capitalization, and codes issued under the older format keep working.
Location, Captured As You Work
Every scan can carry a position — when the device reports one, the asset records it as its last known location
Events and status changes keep their own — not just the asset’s latest position, but where each thing happened
Bad readings are discarded — implausible or unusable coordinates are ignored rather than stored as fact
Lookups return it — scanning a tag tells you where that asset was last seen, not only what it is
Dropdowns That Already Know Your Catalog
Mobile apps can pull your organization’s firearm catalog — manufacturers, models, types, calibers and lengths, plus the valid combinations between them — so a phone cascades its dropdowns the same way the portal does. The catalog is cleaned on the way out: duplicate names collapse together, blanks are dropped, and combinations that contradict each other are not offered. Fewer choices on a small screen, and fewer wrong ones.
Built for More Than One Person at a Time
Serial numbers are allocated from a counter rather than by reading the highest number already in use. Two people registering assets at the same moment on opposite sides of a warehouse receive different serials — a detail nobody notices until the day it is wrong, and an expensive one to untangle afterwards.
Full request and response samples are published in the APB360 developer portal. Building against it, or want your field workflow reviewed? Email sales@apb360.com.
FFL DIRECT Integration Complete: Answer ATF Trace Requests From Your Phone
APB360’s integration with the ATF’s FFL DIRECT service is complete and fully tested. Manufacturers can now answer the National Tracing Center’s firearm trace requests in minutes, from an email alert and a phone, without going back to the office to pull up the bound book.
A trace request is an urgent law enforcement request. Investigators are waiting on the answer, and the old process meant a call or fax, a manual search through A&D records, and a reply typed out by hand. FFL DIRECT replaces that with a secure, machine-to-machine exchange, and APB360 handles the work in between.
How It Works
The request arrives automatically — ATF sends the trace straight to APB360 over FFL DIRECT. No phone tag and no fax machine.
Your records are already searched — APB360 matches the serial number against your electronic bound book and lines up the disposition records that fit.
Your compliance staff get an email right away — with the full trace details and a link to sign in.
Review and approve from your phone — check the matched records, choose the disposition, and approve the response from any browser, on any device.
The response goes back to ATF — formatted to ATF’s requirements, with ATF’s own coded values for weapon type, caliber and country filled in for you.
A Person Always Signs Off
Automation does the searching. It never does the deciding. Nothing is sent to ATF until someone on your team has approved exactly what will be sent. If the selected records change after approval, the approval no longer applies, and the response has to be approved again before it can go. Every request, approval and transmission is recorded with who did it and when, so you have a complete audit trail if a trace response is ever questioned.
Why It Matters for Manufacturers
Hours become minutes — no manual record searches, and no retyping data into a fax or email
Respond from anywhere — a trace that arrives while you are on the floor, on the road or out of the office can still be answered promptly
Fewer errors — responses are built from your bound-book data, not transcribed from it
Each FFL’s data stays its own — each trace is routed to the right organization’s records and the right people
Manufacturers who keep their A&D records in APB360 can be connected to FFL DIRECT. To get started, email sales@apb360.com or call 251-677-7978.
August 2026 FFL Listings Processed — What Changed Since May
We’ve finished processing the ATF’s August 2026 FOIA release of federally licensed firearm dealer records. The updated data is live for our customers, so every license check runs against the most recent listing the ATF has published — not a stale copy.
APB360 has been collecting and tracking FFL statistics since 2013. Each release gets compared against the one before it, which is what makes the churn visible: since the May 2026 listing, the ATF file picked up a batch of brand-new licensees, a larger batch of records with changed details, and a large majority that came through unchanged.
August 2026 vs. May 2026
4,022
New licenses — FFLs that did not appear in the May listing.
10,581
Updated records — existing licensees with changed data.
5,291
Phone / address changes — contact and location detail revisions.
69,049
Unchanged records — sound, with no change since May.
Why It Matters
An FFL number that was valid in the spring is not automatically valid today. Licenses get surrendered, expire, or move; premises and phone numbers change more often than most people expect. Shipping a firearm against outdated license information is the kind of avoidable paperwork problem that turns into an IOI conversation later.
Validity at the moment of transfer — confirm the receiving party holds a current, approved license
Current premises and contact data — catch address moves before a shipment goes to the old location
Clean bound-book entries — licensee details recorded accurately the first time
A dated trail — know which ATF listing a verification was checked against
The next FOIA listing will be processed and posted the same way. Questions about FFL verification inside APB360? Email sales@apb360.com.
We’re actively developing an integration with the ATF’s FFL DIRECT service on APB360.com to help our FFL customers respond to firearm trace requests more efficiently.
FFL DIRECT is a secure, asynchronous API from the ATF’s National Tracing Center. Participating FFLs can automatically receive and respond to trace requests for disposition data via JSON over HTTPS/TLS — no more email, phone, or fax back-and-forth.
Faster, more accurate responses — Improves data quality and helps law enforcement complete traces more quickly
Minimal disruption — Runs in the background; no need to upload or sync A&D / bound book data
No cost to participate — The ATF service itself is free
Secure & reliable — Secure protocols with full traceability and validation
What This Means for APB360 Users
APB360 already supports electronic bound-book / A&D recordkeeping along with inventory and chain-of-custody tools. We are building the FFL DIRECT integration so eligible customers can connect their records management directly to the ATF service through the platform.
This is still in active development. FFLs interested in the broader FFL DIRECT program can contact the ATF team at FFLDIRECT@atf.gov for the integration guide and cooperative agreement process.
Reconciliation, Range Automation, and Smarter Custody
Over the past twelve months, APB360 quietly grew up. What started as a firearms inventory and qualification platform has become a full custody-fidelity system — one that tracks not just what your agency has, but who has it, when they last touched it, and whether the paperwork agrees with reality.
The Reconciliation Portal
The single biggest addition this year was the Reconciliation (Recon) module. Recon gives armorers and compliance officers a structured way to walk through inventory and confirm — asset by asset — that what the system says matches what’s physically in hand.
Automated recon logic tied to range and qualification events
RECON rendering mode on the Global Inventory Report
Token-based secondary reconciliation for shared verification workflows
“Last recon” and audit date columns across inventory and location reports
Range & Qualifications
Expanded notification logic for qualifications and self-certs
Asset Override capability during quals with automatic flagging
Multi-instructor support and improved instructor activity reports
Auto self-certification on firearms used in a qualification
Custom score modes for agencies with specialized requirements
Mini Bar Alerts & Roster Improvements
Persistent Mini Bar alert strip for master accounts (flagged assets, limbo status, overdue certifications)
Roster v2 with retired employees on a dedicated page
Employee custody report with “untouched” toggle
Ajax-powered employee search and improved custody visibility
Reconciliation v2 and further refinements to the flag/notification pipeline are on the roadmap. Much of this year’s work was driven by direct agency feedback.
For product questions or to discuss FFL DIRECT integration readiness, contact sales@apb360.com or call 251-677-7978.
Want to see these capabilities in action?
Talk with our team about Reconciliation, range automation, and full custody fidelity for your agency or manufacturing operation.
